Not all visitor badges are created equal. And if you're still using peel-and-stick labels or handing out generic “Hello My Name Is” stickers, it's time for an upgrade. The right visitor badge system improves security, reinforces your brand, and makes the check-in process smoother for everyone.
Whether you're managing a school, office, hospital, warehouse, or secure government facility, this guide will walk you through the key types of visitor badges — and how to choose the best setup for your environment.
These are one-time-use badges that visibly change over time — often turning red or showing a VOID pattern — to indicate the badge has expired. Ideal for facilities that require same-day clearance only.
Non-expiring badges can be kept or reused — ideal when used with reusable badge backs or visitor badge holders. They’re typically printed and inserted into a clear sleeve, with optional attachments like clips or lanyards.
Thermal printers use heat to transfer black text or graphics onto specially coated label stock. They’re fast, reliable, and widely used — but limited to black-and-white printing.
Inkjet printers, like the Epson ColorWorks line we offer, allow you to print full-color visitor badges on demand. That means your logo, department colors, visitor type, and even safety highlights can be printed directly onto each badge for a more polished, professional look.
If your visitor badge is also your first impression, full-color inkjet may be worth the investment. We offer Epson ColorWorks solutions and can help you match the right printer to your badge workflow.
Color is a simple but powerful visual cue. You can color-code visitor badges to identify:
We offer color-barred badges, color-coded label stock, and custom-printed options tailored to your building’s layout or protocol.
If you're using clip-on badge holders or adhesive labels with reusable backs, consider custom printing those backs. It’s a smart way to give visitors essential information without needing to print it every time.
Some common uses include:
We can help you design a badge back that not only reinforces your brand but also improves safety and communication for every guest.
There’s no one-size-fits-all badge — and that’s exactly why we’re here. At J. O’Brien, we’ve worked with schools, hospitals, manufacturers, and Fortune 500 companies to build badge programs that look good, work reliably, and support compliance efforts.
Contact us today to get a custom recommendation — or browse our visitor badge options here.